Closing a workspace
When a workspace is no longer required, it can be closed or ended. When you close a workspace all its contents including documents, folders, comments and tasks are deleted from Objective Connect and can not be restored. Your documents and folders will still exist in your document management system if it’s integrated with Objective Connect.
Only the workspace owner or administrator is able to close a workspace.
When a workspace is closed, all participants are notified by email that the workspace has closed or will be closing at the scheduled date and time. Email reminders are sent at 7 days before the closure, then 3 and then a day before the closure.
If the workspace you want to close has any open tasks, you will receive a warning. If you choose to continue with closing the workspace, then all the associated tasks specific to the workspace are cancelled. Task assignees are notified that the tasks are cancelled. No tasks for the closed workspace will be visible in the My workspaces > Tasks section.
- In Objective Connect, go to the workspace you wish to close.
- In the Summary section of the workspace, select in the top right-hand corner then .
- In the Close this workspace dialog box, select the I want to close this workspace now option.
- Optionally enter a message that will be sent to all participants of the workspace giving reasons why the workspace is being closed.
- Select .
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Optionally choose to produce a report on workspace activity by selecting the Workspace audit and/or Workspace record checkboxes.
Tip: You will only have these options if you have the Objective Connect Enterprise edition.
-
Select .
If you have chosen to produce a report, it will be available from the downloads area of your browser.
- In Objective Connect, go to the workspace you wish to close.
- In the Summary section of the workspace, select in the top right-hand corner then .
- In the Close this workspace dialog box, select the I want to schedule when to close this workspace option.
- Enter the date and time of when to Close this workspace on in the suggested format or select to choose the date and time from a calendar.
- Optionally enter a message that will be sent to all participants of the workspace giving reasons why the workspace is being closed.
-
Select .
Tip: You can change the scheduled end date for the workspace to close at any time before the closing date/time.
Or if you decide you don't wish to schedule the closing of the workspace, go to the Close this workspace dialog box, select the Never close workspace option and .If you would like to produce a workspace record and/or workspace audit once the workspace is closed, ask your Objective Connect Enterprise edition administrator.
- Go to the workspace you wish to rename.
- Select in the top right-hand corner then .
- Select the I want to close this workspace now option.
- Optionally enter a message that will be sent to all participants of the workspace giving reasons why the workspace is being closed.
- Select .
-
Optionally choose to produce a report on workspace activity by selecting the Workspace audit and/or Workspace record checkboxes.
Tip: You will only have these options if you have the Objective Connect Enterprise edition.
-
Select .
If you have chosen to produce a report, it will be available from the downloads area of your browser.
- Go to the workspace you wish to close.
- Select in the top right-hand corner then .
- Select the I want to schedule when to close this workspace option.
- Enter the date and time of when to Close this workspace on in the suggested format or select to choose the date and time from a calendar.
- Optionally enter a message that will be sent to all participants of the workspace giving reasons why the workspace is being closed.
-
Select .
Tip: You can change the scheduled end date for the workspace to close at any time before the closing date/time.
Or if you decide you don't wish to schedule the closing of the workspace, go to the Close this workspace dialog box, select the Never close workspace option and .If you would like to produce a workspace record and/or workspace audit once the workspace is closed, ask your Objective ConnectEnterprise edition administrator.